Privacy Policy: MeetingNook

Last updated: 10 November 2026

This policy covers the MeetingNook Chrome extension, the MeetingNook desktop app and the MeetingNook web app (together "MeetingNook", "we", "us").

The short version

  • Your recordings, transcripts and notes stay on your computer. We never receive them and cannot see them.
  • Your account holds only your email address, name (if you sign in with Google), plan, the number of recordings you've made, your app preferences and which of our apps you use.
  • We do not sell your data and do not use it for advertising.

1. Meeting recordings, transcripts and notes

When you click "Start recording", MeetingNook captures the tab, window or screen you choose, plus your microphone if you allow it. The video, the transcript and the Word (.docx) notes are saved in your Downloads folder ("Meeting Recordings"). A copy of the notes, decisions and to-dos is kept in the app's local storage on your computer so you can search them and get reminders. None of this is sent to us.

Transcripts and notes are created in one of these ways, which you choose in Settings:

  • On your device (default): speech-to-text runs on your computer using an open-source model downloaded once from Hugging Face (only model files are downloaded; none of your data is sent). The summary may be written by Chrome's built-in on-device AI or by a simple local method.
  • With your own AI account: if you add your own API key for OpenAI, Anthropic (Claude), Google Gemini, Groq, Mistral, DeepSeek, xAI or OpenRouter, the meeting audio and/or transcript is sent directly from your computer to that provider under your account and their privacy terms. It does not pass through us. Your keys are stored only on your computer.

1b. Live assistant, playbooks and company knowledge

During a recording, the live transcript, coaching suggestions and the notes you type are kept on your computer. Coaching uses the AI you choose: AI on your computer (Chrome's built-in AI, Ollama, LM Studio, or the on-device speech model), or your own AI account; the recent part of the conversation, your playbook and any matching parts of your company knowledge are sent only to that AI. Company knowledge documents you add are stored and searched only on your computer. Vault mode turns off every cloud AI, every tool connection and usage statistics, so nothing leaves your computer.

On meeting websites (Google Meet, Zoom, Teams, Webex, Slack) the extension checks only the page address and whether a call is in progress, to remind you to record. It never reads chat, names or meeting content.

2. Your account

You need a free account to record. We use Supabase (supabase.com) to run it. We store:

  • email address, and your name if you sign in with Google;
  • plan (Free/Pro), subscription status and renewal dates;
  • number of recordings made (counted across all our apps);
  • your app preferences (quality, language, AI provider choice, reminder settings), so they are the same in every app. API keys and connection tokens are never stored in your account;
  • which of our apps you use (Chrome extension, desktop app, web app), with platform and version;
  • product events such as "signed up", "first recording", "connected a tool" or "upgraded". These never contain meeting content.

You can sign out, turn off product-update emails, or delete your account at any time in Settings. Deleting the account removes this data from our systems.

3. Emails and usage analytics

  • We use Brevo to send account emails (sign-in codes), onboarding tips and, only if you opt in, product updates. Every marketing email has an unsubscribe link.
  • If "Share anonymous usage stats" is on (you can turn it off in Settings), product events are also sent to PostHog to help us understand which features are used. Meeting content is never included.
  • Our website may use Google Analytics and PostHog with your cookie consent.

4. Payments

Pro subscriptions are processed by Lemon Squeezy (merchant of record) under its privacy policy. We never see your card details. Lemon Squeezy tells us your email, subscription status and renewal dates so we can activate Pro in all our apps.

5. Connections you choose (optional)

If you connect a tool such as Notion, Slack, Todoist, Trello, Asana, ClickUp, Linear, Jira, monday.com, Airtable, GitHub, HubSpot, Zapier, Make, n8n, Microsoft Teams, Discord, Google Chat, Google Tasks, Google Calendar, Microsoft To Do or Outlook, MeetingNook sends the meeting's action items and/or summary directly from your computer to that tool, either automatically after each meeting or when you click "Send". Connection tokens are stored only on your computer. We do not receive this data.

6. Reminders

To-dos with deadlines can show desktop notifications. Reminders are scheduled locally on your computer.

7. Permissions the Chrome extension uses

  • tabCapture, offscreen: record the meeting tab you choose.
  • downloads: save recordings and notes to your Downloads folder.
  • storage, unlimitedStorage: keep your settings, meeting library and to-dos on your computer.
  • activeTab: read the current tab's title and address to name the files (e.g. "Google Meet").
  • sidePanel: the live assistant beside your meeting.
  • Meeting-site access (Meet, Zoom, Teams, Webex, Slack): detects when a call starts to remind you to record.
  • alarms, notifications: to-do reminders, daily digest and periodic plan checks.
  • identity: "Continue with Google" sign-in and connecting Google/Microsoft tools.
  • Access to our account server and Lemon Squeezy: sign-in, plan and license checks.
  • Optional access to other websites: requested only when you connect a specific tool or add an AI key, and only for that tool's address.

8. Recording consent

You are responsible for following the recording laws where you and the other participants are. Many places require telling people, or getting their consent, before recording.

9. Children

MeetingNook is not directed at children under 13 and we do not knowingly collect their information.

10. Changes and contact

We'll update the date above when this policy changes, and announce significant changes in the apps.

Questions or data requests: yahya.quix@gmail.com